Pencil Spaces

The All-in-One Workspace for Education

Most online platforms aren't built for students. They're generic and lack meaningful educational tools. Pencil Spaces changes that by offering a virtual classroom designed specifically for student learning, with interactive whiteboards, engaging educational app integrations, and cloud-based storage that makes it easy to review past lessons and prepare for what's next.

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Overview

Information on this page is provided by the innovator and has not been evaluated by HundrED.

Updated June 2025

Web presence

2020

Established

80K 2023

300K 2024

1M 2025

107

Countries

Teachers

Target group

We hope to see a shift toward more student-centered, accessible, and engaging virtual learning. With Pencil Spaces, education becomes more personalized, inclusive, and interactive, empowering students to take ownership of their learning and giving educators the tools they need to teach effectively online.

About the innovation

Why did you create this innovation?

Pencil Spaces was created to solve a clear and growing problem in digital education: most online platforms were not built with students in mind. They’re often repurposed video call tools or generic productivity apps that lack the interactivity, structure, and support that students need to truly engage and succeed in a virtual setting. During the pandemic, we saw educators struggling to juggle multiple tools, with video calls in one tab, whiteboards in another, and file sharing and classroom management elsewhere, all while trying to keep students focused and supported. Students, in turn, were overwhelmed, distracted, and disconnected. We knew there had to be a better way. Pencil Spaces was born from the idea that students deserve a virtual space that is specifically designed for learning: intuitive, distraction-free, collaborative, and accessible. We aimed to centralize the tools teachers and students use every day, while layering in meaningful, personalized support powered by AI, so students could thrive and teachers could focus more on teaching, not tech troubleshooting.

What does your innovation look like in practice?

In practice, Pencil Spaces functions as a complete, cloud-based virtual classroom that integrates everything educators and students need in one seamless space. Teachers create “Spaces” that act as virtual classrooms with live video, audio, chat, and interactive whiteboards. Students can join with a single click, with no downloads or installations required. Within each Space, users can upload files, annotate documents, collaborate on whiteboards, and launch educational tools like Desmos, Quizlet, Kahoot, or Google Classroom directly within the platform. Lessons are automatically saved, giving students the ability to review past sessions and prepare for upcoming ones. What truly sets Pencil Spaces apart is its AI-powered features: a Learning Companion to guide students, a Smart Assistant to help teachers manage sessions, and AI integrations designed to support you throughout the learning process. The platform is inclusive, supporting learners with special needs and offering accessibility features. It’s currently in use across tutoring centers, schools, and learning programs worldwide, with educators reporting improved student focus, engagement, and ease of use compared to traditional tools. Our proprietary technology is tailored for real educational environments and continues to evolve with direct input from our users.

How has it been spreading?

Over the past 1–2 years, Pencil Spaces has grown through word of mouth, strategic partnerships with educators and tutoring centers, and a strong focus on user experience. We’ve reached over 30,000 users globally, expanded our platform to support multiple languages, and launched key AI features including an Autograder, Smart Assistant, and Learning Companion. We've built integrations with dozens of educational apps and platforms, making Pencil Spaces a flexible solution for a variety of learning environments. We also introduced features like breakout rooms, cloud recording, private boards, and analytics to better serve institutional users. One of our proudest achievements is the overwhelmingly positive feedback from educators who’ve transitioned from generic video conferencing tools to Pencil Spaces and noticed immediate improvements in student engagement, lesson flow, and accessibility. Looking ahead, our goals for the next 2–3 years include expanding our footprint in schools, developing more personalized learning pathways with AI, and building deeper integrations with learning management systems and curriculum providers. We aim to be the standard for how modern, student-first virtual learning is delivered.

If I want to try it, what should I do?

Trying Pencil Spaces is simple. Anyone can visit www.pencilspaces.com and create a free account to start exploring the platform immediately, with no download or installation required. The free plan includes unlimited spaces and whiteboards, making it easy for individual tutors, students, or teachers to get started. For those looking to implement Pencil Spaces in a school, tutoring center, or organization, we offer both Pro and Enterprise plans with additional features like custom branding, analytics, API access, and admin tools.

Implementation steps

Create an account

Go to www.pencilspaces.com and click “Sign Up.” Choose the free plan to start. No credit card or download is needed. Just enter your email and name to get access.

Set up your first Space

Once logged in, click “Blank Space” Give it a name (like “Math Class” or “Study Group”). This Space acts as your virtual classroom where you can host lessons, collaborate, and share resources.

Explore Whiteboard tools

Inside your Space, explore the unlimited whiteboards. Use drawing tools, add shapes, type text, and upload images or PDFs to get familiar with how you'll deliver content interactively.

Invite students or colleagues

Click “Invite” and copy the invitation link to send to students or teammates. They can join instantly with no downloads—just one click. You can also schedule sessions with the integrated calendar.

Try built-in video and apps

Start a video or audio call directly from the Space, and open apps like Desmos, Quizlet, or the built-in browser for collaborative learning. Try using Sparky, the AI assistant, to explore smart classroom support.

Save and revisit Spaces

All boards and sessions are automatically saved. Return anytime to continue lessons, review past content, or prepare for future classes—everything stays organized in your Space.